JOB SUMMARY

The job of Elementary Building Administrative Assistant provides a variety of office support and/or secretarial duties for a specified building. This position reports to the Building Principal.

Essential Functions

• Provide courteous, efficient, and welcoming atmosphere to students, staff, parents, administration and community including answering phones and performing a variety of other office functions in a consistently positive and friendly tone
• Perform a wide variety of assignments which are sometimes confidential in nature; including but not limited to computers to enter data, email, draft, edit, revise, and print letters, tables, and reports as well as other materials
• Monitor and track attendance, calling parents for absent verifications as well as checking students in and out, compile and complete state required attendance reporting
• Process volunteer paperwork and run background checks as needed
• Enroll new students and assist families in completing the necessary paperwork including immunization information, as well as updating Kindergarten registration packets
• Manage and organize a variety of tasks, such as submitting work and copy center orders, along with updating staff binders and coordinating parent/teacher conferences and picture day
• Maintain a variety of data management systems, including updating the school’s web page, Facebook, and newsletter, and the building Tight Rope Carousel
• Provide front office support
• Process and distribute faxes, district and US mail and manage accident reports for students and staff
• Process and track facility use and student records requests
• Maintain a highly organized and efficient file system
• Maintain strict level of confidentiality
• Perform duties and responsibilities in the health room
• Perform other duties as assigned

Minimum Qualifications

Education/Training

• AA Degree or equivalent education and/or work experience

Knowledge, Skills, and Abilities

• Considerable knowledge of and ability to use Mac’s, PC’s and related software
• Demonstrated ability to independently respond to problematic situations and to remain calm under stress
• Ability to maintain accurate records and enter and maintain data in automated systems
• Ability to perform fiscal analysis and make projections
• Ability to identify problems and to propose feasible solutions
• Ability to develop and conduct training for staff
• Ability to multi-task and work independently
• Strong organizational skills and the ability to work well under pressure and to meet deadlines
• Strong interpersonal skills and the ability to work professionally with persons at all levels
• Excellent writing skills and the demonstrated ability to develop written reports and action plans
• Possess excellent spelling, grammar, punctuation and composition skills
• Demonstrated record-keeping/filing skills and ability to work with figures
• Demonstrated skills in written and oral communication and organizational ability 

Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be physically capable of kneeling, bending, standing and have the ability to lift up to 50 lbs., if necessary. 

All other applicants interested in this position, must apply for this posting through a link to our online applicant system found on the website at www.mead354.org.  Upload the required documents to your application.  Below is a list of required materials.  If you have questions regarding this process, you may contact Patti Flanik at the District Administration Building or email subservices@mead354.org The application, along with all required documents must be complete. Incomplete applications will not be considered.

REQUIRED DOCUMENTS FOR A COMPLETE APPLICATION

• Completed district classified application
• Letter of Interest that speaks specifically to the applicant’s qualifications for this position
• College transcripts (unofficial copies are acceptable). You only need to submit these if you have completed college coursework
• Resume
• Three dated professional letters of recommendation, current within the last three years

Verification of identity and United States work authorization must be completed before employment commences. The successful candidate for this position must be fingerprinted. Employment is contingent upon clearance by the Washington State Patrol and the Federal Bureau of Investigation.

Mead School District #354 is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, gender, sexual orientation, gender identity, marital status, national origin, disability or handicap, genetic information or veteran status. Inquiries regarding compliance procedures may be directed to the District’s Title IX/RCW 28A.640 officer, Section 504 coordinator, and/or Affirmative Action officer.  Persons who may need some accommodation in the hiring process should contact the Human Services Office at (509) 465-6010.