September 22, 2022

Accounting Specialist

8 hours per day

12 month position – 260 days per year

JOB DESCRIPTION:

This position is responsible for a broad range of professional and technical accounting functions related to Accounts Payable, Accounts Receivable, ASB, and Purchasing and reports to the Director of Business Services.

RESPONSIBILITIES:

• Assist the Director in maintaining the District’s chart of accounts within IVEE.
• Maintain current knowledge of the Accounting Manual for Public School Districts in the State of Washington and ensure all changes are implemented timely.
• Maintain the District’s vendor master in the Accounts Payable module in IVEE.
• Review, approve, and revise purchase orders ensuring account codes align with the State Accounting Manual.
• Lead the processing of all Accounts Payable including entering and auditing invoices, printing warrants, and sending warrant registers to the County Treasurer and Board of Directors.
• Prepare and maintain the annual 1099s and Unclaimed Property reports for the District.
• Prepare monthly comp tax reports to the Washington State Department of Revenue.
• Review and maintain files on all Professional Service Contracts within the Districts General and ASB Fund.
• Manage all aspects of the District’s Accounts Receivable module in the accounting system including sending invoices and receipting monies.
• Manage all aspects of the District’s third-party receipting system including all on-line payments.
• Provide direct support to parents, community members, and staff on all questions related to on-line payments.
• Reconcile daily bank deposits to the third party receipting system and the District’s general ledger in the accounting system.
• Deposit all monies collected at the District Office.
• Process all cash receipts and transmits them to the County Treasurer ensuring accurate reporting by fund.
• Perform journal entries as necessary while retaining adequate supporting documentation.
• Ensure accurate and timely reconciliations of general ledger accounts.
• Prepare and provide various financial reports to district personnel.
• Assist in establishing policies and procedures pertaining to various aspects of school finance.
• Develop trainings to district personnel on ASB rules and regulations.
• Assist in training district personnel on Business Office procedures ensuring compliance with federal, state, and local laws and regulations.
• Other duties as assigned by the Lead Accountant.

QUALIFICATIONS:

• Associates Degree in Accounting, Finance or Business or equivalent combination of Education and/or Experience required.  Bachelor’s degree in related field preferred.
• Minimum one year Professional experience in a related field (Accounting, Finance, or Business Administration) preferred.
• Experience in fundamental accounting practices and procedures and prior school district experience preferred.
• Strong understanding and commitment to general accounting principles.
• High level of attention to detail, initiative and the ability to complete work in an accurate and timely manner.
• Proficient with variety of computer applications including Microsoft Office, and other web based programs.
• Ability to identify routine problems and propose feasible solutions, make improvements or take corrective action.
• Excellent communication skills, verbal and written.
• Strong interpersonal skills in handling difficult situations.
• Demonstrated ability to communicate and work effectively with staff, administration and community.
• Demonstrated ability to work effectively as a team member while using collaborative leadership skills.
• Ability to build and maintain positive relationships with diverse groups and individuals.
• Ability to work independently with limited supervision.

TERMS OF EMPLOYMENT:

• 12 Month, 8 Hrs/Day, 260 Days
• Hourly Range: $29.22-$32.91, Placement Commensurate with Experience
• Leave and Benefits as outlined by CBA

APPLICATION:

All applicants interested in this position, must apply for this posting through a link to our online applicant system, Talent Ed Recruit and Hire, found on our website at www.mead354.org.  Upload the required documents to your application.  Below is a list of required materials.  If you have questions regarding this process, you may contact Stacey Vivit at the District Administration Building or email Stacey.Vivit@Mead354.org.  This position will remain open until filled.  Incomplete applications will not be considered.

           Required Documents for a Complete Application

1. Your Resume
2. Your Letter of Interest, which speaks specifically to your abilities and qualifications for this position
3. Three (3) letters of recommendation (dated and current within the last 3 years)
4. An unofficial copy of your transcripts, if applicable

Verification of identity and United States work authorization must be completed before employment commences. The successful candidate for this position must be fingerprinted. Employment is contingent upon clearance by the Washington State Patrol and the Federal Bureau of Investigation.

Mead School District #354 is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts of America and other designated youth groups. Inquiries regarding compliance procedures may be directed to the District’s Title IX/RCW 28A.640 Officer, Section 504 Coordinator, Josh Westermann, josh.westermann@mead354.org and/or Affirmative Action officer, Keri Hutchins, keri.hutchins@mead354.org , (509) 465-6000 or via mail to 2323 E. Farwell Rd., Mead, WA, 99021.  Persons who may need some accommodation in the hiring process should contact the Human Resources Office at (509) 465-6010

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